City Clerk - Patricia Athenour, MMC
Tel: (510) 724-8928 - Fax: (510) 724-9826
The City Clerk is an appointed officer of the City and is responsible to:
- Serve as the Election Official, and conducting City elections in compliance with the election laws of California;
- Monitor compliance with State and local campaign finance and conflict of interest laws, serve as the Filing Official and maintain Fair Political Practices Commission (FPPC) filings and logs;
- Preparation of the City Council and related subcommittees agenda packets and reports;
- Produce and maintain the official record of teh City Council, Finance Subcommittee and other boards associated with the Pinole City Council;
- Respond to Public Records requests and maximize public access to municipal government, as the official custodian and records manager of the City;
- Maintain a depository of contracts, agreements, and official Council actions; and insures the timely availability of these records to the City Council, public, other agencies and staff;
- Maintain and update the Pinole Municipal Code
- administer liability claims
- administer City board and commission recruitments
The City Clerk’s role is to serve as the elections official, legislative administrator and records manager for the City in an efficient, professional and friendly manner; to provide outstanding support to the Council; and to serve the citizens of Pinole as an accessible and responsive representative of transparent and open government.
MUNICIPAL ELECTIONS & VOTER REGISTRATION
The City Clerk is the City Elections Official and is responsible for administering the City’s general municipal elections and special elections for both candidates and measures; and processing petitions relating to initiatives, recalls and referendums.
Sales Tax Measure - November 4, 2014
The City Council approved Resolution 2014-34 on May 20, 2014, placing a a Sales Tax Revenue Measure on the November 4, 2014 ballot. For more information on the Tax Measure access the Revenue Measure Page. The page is updated as new information and filings become available. The City Attorney Impartial Analysis, Arguments in Favor and Opposition and Rebuttal Arguments will be available for review on the Revenue Measure page during the 10-Day Public Examination Period beginning on June 20, 2014. Copies of the documents will also be on the Posting Board at City Hall, 2131 Pear Street, Pinole and available at the City Clerk's Office during business hours - Monday-Friday, 8 to 4:30 PM.
Council Members are elected at large to staggered four-year terms. The City of Pinole consolidates its General Municipal Election with the statewide and presidential elections held in even-numbered years. The upcoming Municipal Election will be conducted on November 4, 2014.
FILING PERIOD FOR NOVEMBER 4, 2014 CITY COUNCIL ELECTION
Three (3) City Council member terms expire this year. The Nomination Period (when a citizen can file papers for candidacy) opens on July 14, 2014 and closes on Thursday, August 7, 2014. Nomination Papers will be available for pick up and filing, by appointment only, with the City Clerk’s Office during the filing period between the hours of 8 a.m. to 4:30 p.m. Monday through Thursday. The City Clerk can be reached at 510 -724-8928.
This Candidate Handbook has been uploaded to provide an opportunity for citizens to familarize themselves with the process prior to the filing period.
To hold an elected office in the City: the person must be:
(1) 18 years of age by Election Day;
(2) a citizen of Pinole and a registered voter of the City when nomination papers are issued to the person or at the time of the person's appointment, and qualified to vote for the office; and
(3) Eligible to take the Oath of Office.
The Contra Costa County Elections website can be accessed at http://www.cocovote.us/
Voter RegistrationA person, 18 years of age or older and not imprisoned or on parole for the conviction of a felony, may register to vote at anytime; however, registration for a specific election closes 15 days prior to that election. Registration is permanent and a new affidavit of registration need only be executed if you have changed your name, address or wish to change your political party affiliation. Voter registration forms can be obtained at the City Clerk’s Office, the Contra Costa County Election Division, online through the California Secretary of State or by calling the City Clerk’s Office to have a form mailed to you
The City Clerk administers Campaign Financial Disclosure Statements and Statements of Economic Interests, as required by State law. Form 700 -Statements of Economic Interest are available on the FPPC website at www.fppc.ca.gov.
Elected officials and candidates, Planning Commission members, City Treasurer, City Manager, and City Attorney are required by G.C. Section 87200 to file Form 700 statements annually.
Statements of Economic Interest - Form 700
The City Council Members and the City Treasurer, listed beloware elected officers identified in Government Code Section 87200, and file statements of economic interests with the City Clerk's office.
Judy Lee (Treasurer)
Copies of the statements of economic interests filed by the above elected officers may be obtained by visiting the offices of the Fair Political Practices Commission (FPPC) or the City Clerk. The physical address of the FPPC is 428 J Street, Suite 620, Sacramento, California 95814. The physical address of the City Clerk's office is 2131 Pear Street, Pinole CA 94564. The statements of economic interests for some state and local government agency elected officers may be available in electronic format on the FPPC's website at http://www.fppc.ca.gov
Annual filings by the office holders are attached.
Campaign Financial Disclosure Statements, filed semi-annually and during the pre-election periods may be viewed at the City Clerk's Office during regular business hours. Attached are Form 460's* filed for the period of July 1 through December 31, 2013.
* Revised 4/2013. The addresses of private citizens have been redacted to insure privacy provisions when posted on the web. Campaign contribution forms are public record and are available, unredacted, for review during business hours in the City Clerk's Office. Copies are available upon request; the copying charge is ten cents per page.
FORM 801 - GIFT TO AGENCY REPORT
The FPPC regulations require that any time a public agency receives a gift, a report must be filed on the agency's website. The Form 801 is for use by all state and local government agencies to disclose payments which result in a gift to the agency. The payments must be used for official agency business and must meet other requirements as set forth by the California Fair Political Practices Commission (FPPC).
- Form 801 Postings
FORM 806 - AGENCY REPORT OF PUBLIC OFFICIAL APPOINTMENTS
This form is used to report additional compensation that officials receive when appointing themselves to positions on committees, boards or commissions of a public agency, special district, and joint powers agency or authority. (FPPC Regulation 18705.5, amended 03.2012). Each agency must post on its website a single Form 806 which lists all the paid appointed positions.
PUBLIC RECORDS REQUESTS
The California Public Records Act (GC § 6250-6270) provides the public rights to obtain access to recrods held by public agencies in the State. Public records are open to inspection during regular City business hours, and may request and pay for a copy of any identifiable public record. The City of Pinole encourages public record requests to be filed in writing in order to assist staff in responding efficiently to your request. A public records request form is available at the City Clerk's Office or by clicking here.
It is not always practicable to provide an immediate copy for review or duplication; therefore you will be notified within 10 days when the record(s) may be available. If your public record request cannot be granted, you will be nofified within 10 days of the receipt of the request, pursuant to GC§6256.
If you believe that the City of Pinole or its employee(s) has caused damage to you, your personal property or real property, you have the right to file a claim against the city for damages. Claim forms are available at City Hall through the City Clerk's Office during normal business hours or by clicking here. Claims take approximately 45 days to process. Please follow the instructions on the claim form and attach any documentation (e.g. photographs, reports, witness statements or estimates) that you feel may support your claim. You may mail or personally deliver a claim form to:
Pinole City Clerk’s Office
2131 Pear Street, 2nd Floor
Pinole, CA 94564
Please complete the form in its entirety or risk having it returned to you as insufficient.
If you need additional information regarding the filing of a claim, please contact the City Clerk at (510) 724-8928. Please note that the City does not provide legal advice.